Document
record keeping systems
It becomes more necessary for all of us so that proper and professional
services are delivered for the satisfaction of the patient to keep records in
the computerized manner for preservation, referral and longevity.
Records are vital to process of management and monitoring of our
services details to the patients.
They are useful if
·
Provide
evidence to support rule of law.
·
Support
the accountability of work
·
Are
evidence of communication and discussions, actions etc.
·
Valuable
in documenting trend, procedure and ways of management.
Types
of document
1.
Hand written on paper
2.
Typed on computer
3.
eRecords (files floppies, CD’s, VCD’s, DVD’s)
Documentation
system
Personnel Document
Classification
of work force
·
Full time
·
Part time
·
On wages
Work
Position of therapist
·
Consultant
·
Administrative
·
Supervisor
·
Staff
therapist
Workload
policy document
·
General
policies
·
Personnel
considerations:
o
One
therapist deptt.
o
Case load
o
Designation
of therapist
Document
of bussiness in department
Filing
of records
i.
Alphabetical
and subject classification
ii.
Numerical
classification
iii.
Alphabetical
numerical classification
Communications
o
Correspondence
o
Telephone
Budget
Cost
accounting
Fees
Purchasing
o
Decentralize
o
Controlled
o
Centralized.
Equipment
and supplies.
o
Classification
o
Receipt
and inventory
o
Maintenance
and repair