Document record keeping systems

      It becomes more necessary for all of us so that proper and professional services are delivered for the satisfaction of the patient to keep records in the computerized manner for preservation, referral and longevity.

      Records are vital to process of management and monitoring of our services details to the patients.

      They are useful if

·        Provide evidence to support rule of law.

·        Support the accountability of work

·        Are evidence of communication and discussions, actions etc.

·        Valuable in documenting trend, procedure and ways of management.  

 

Types of document

1.      Hand written on paper

2.      Typed on computer

3.      eRecords (files floppies, CD’s, VCD’s, DVD’s)

Documentation system

• Use integrated document system in institutional/organizational setups within the realities of institute/organization.
• Networking system for number of PC’s being used in an organization, help in transferring interdepartmental records.
• Helps to strive to standardize and reduce paper work.
• To give latest skills, procedures, management techniques, communication and support to keep record properly by the therapist.

    Personnel Document

Classification of work force

·        Full time

·        Part time

·        On wages  

Work Position of therapist

·        Consultant

·        Administrative

·        Supervisor

·        Staff therapist 

Workload policy document

·        General policies

·        Personnel considerations:

o       One therapist deptt.

o       Case load

o       Designation of therapist

 

Document of bussiness in department

1. Filing of records

                           i.      Alphabetical and subject classification

                         ii.      Numerical classification

                        iii.      Alphabetical numerical classification

2. Communications

o       Correspondence

o       Telephone

3. Budget

4. Cost accounting

5. Fees

6. Purchasing

o       Decentralize

o       Controlled

o       Centralized.

7. Equipment and supplies.

o       Classification

o       Receipt and inventory

o       Maintenance and repair

 

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